Privacy notice

Who we are

The Remuneration Group is a member-led forum for senior reward leaders in the UK. This notice explains what personal information we hold, why we hold it, and the choices you have. It is written to describe how this website actually works.

If you have a question about your information, contact the site administrator at info@theremunerationgroup.co.uk.

Information we hold

We hold only what we need to run the Group and its members' area:

• Enquiries: the name, email address, optional phone number and message you send through the contact form, together with the date you agreed to this notice.
• Member profile: your name, email address, organisation, job title, photo, biography, areas of expertise, optional phone number and LinkedIn address, and your coaching and mentoring preferences.
• Member messages: the messages you send to other members through the site, including subject, content and date.
• Email delivery log: the recipient, sender, type of email, time sent and whether it was delivered. Message content is not stored in the log.
• Survey responses and requests for introductions that you choose to submit.

Why we hold it and our lawful basis

Enquiries are handled on the basis of your consent, so that a member of the committee can respond to you.

Member information is held to operate your membership — our legitimate interest in running the Group, and your consent where your profile is shown to other members.

Email delivery records are kept so the administrator can confirm that a message was sent and diagnose delivery problems.

Who can see it

Your profile is visible only to signed-in members, and only after the administrator has approved it and you have agreed to appear in the member list. Contact details are shown to other members only where you have switched them on; otherwise members reach you through the site's message form, which does not reveal your email address to the sender.

The site administrator can see full member records, enquiries and the email delivery log. Nothing on the members' area is visible to the public or to search engines.

We use Resend to deliver email and Supabase to host the database and files. We do not sell or share your information for marketing.

How long we keep it

Enquiries and email delivery records are deleted automatically after 24 months. Member information is kept while you are a member and removed when your membership ends or you ask us to remove it. Closed data requests are deleted 12 months after they are resolved.

Your rights and choices

You can update your profile at any time in the members' area, switch individual details on or off, or remove yourself from the member list entirely.

Signed-in members can download a copy of their information from the profile page, and can ask for their account and information to be removed. You also have the right to ask us to correct information, to object to how we use it, and to complain to the Information Commissioner's Office.

Cookies

This site does not use advertising or analytics cookies. Signed-in members' browsers store a sign-in token so the members' area stays open between visits.